USA-IN-Elkhart

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Executive Assistant

2900 Industrial Parkway E, Elkhart, IN, 46515, United States

Job Description

Dexter is the premier manufacturer and supplier of axles, suspension, brakes, doors, venting products, trailer parts, accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets has an opportunity for an Executive Assistant at our company HQ offices located in Elkhart, Indiana.

Dexter has manufacturing and distribution locations throughout the U.S. and Canada. Employing state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved many years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service.

For more information about our company, access Dexter's web site at www.dextergroup.com.

 

 We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive support to our President. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the President’s time is optimized for maximum impact.

 

The ideal candidate will have strong depth and breadth of experience in:

Executive Support

• ·       Manage and optimize the President's calendar, including scheduling meetings, appointments, and travel.
• ·       Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups.
• ·       Serve as the primary point of contact between the President and all internal and external stakeholders.
• ·       Prepare and edit correspondence, communications, presentations, and other documents.
• ·       Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.

• ·       Handle confidential and sensitive information with integrity and discretion.

AI-Driven Productivity & Digital Tools

• ·       Leverage AI tools (e.g., ChatGPT, Notion AI, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows.
• ·       Research and recommend new AI-based platforms to optimize the President's efficiency.
• ·       Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms.

Tra Travel and Logistics

• ·       Plan and coordinate complex domestic and international travel itineraries.
• ·       Arrange accommodations, ground transportation, and meeting logistics.
• ·       Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible.
• ·       Monitor travel schedules and adjust plans as needed in real-time.

 Meeting & Event Coordination

• ·       Organize and support executive meetings, board meetings, and off-site events.
• ·       Prepare agendas, take minutes, and track action items.
• ·       Coordinate logistics for virtual and in-person meetings, including technology setup and catering.

 Project & Office Management

• ·       Assist with special projects and initiatives as directed by the President.
• ·       Liaise with other departments to ensure alignment and execution of executive priorities.
• ·       Maintain filing systems, databases, and contact lists.
• ·       Develop the President’s departmental budget, manage expense reporting, and track the budget for the executive office.

Minimum Qualifications

To qualify, ideal candidates should possess the following qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• Must have a minimum of 5 years of experience supporting C-level executives.
• Experience with AI Productivity tools and a strong interest in emerging technologies.
• High emotional intelligence, professionalism, decision-making and a proactive attitude.
• Exceptional organizational and time-management skills.
• Superb written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Concur, and calendar management tools.
• Ability to work independently, handle multiple priorities, and adapt to changing demands.
• Elevated level of professionalism, discretion, and confidentiality.

Dexter is driven by our core values committed to Safety, Quality and Integrity:

• Execute with Determination - Be curious, work together, break new ground, find solutions, fulfill our commitments, surpass expectations!
• Connect with People – Empower employees to grow, engage and collaborate; build lasting customer partnerships; care for our communities.
• Do the Right Thing – For our people, for our customers, and for the business. 

We care for our people.  Here are some of our great, comprehensive Benefits:

• Dexter offers a competitive wage
• Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA
• 3% profit sharing in our Safe Harbor program
• 401(k) Plan with company contributions
• Opportunities for internal career development and growth

Apply now to join an industry leader and make a difference in what we do for the customers we serve!

Equal Opportunity Employer

Offers of employment are contingent upon successfully passing a background check and drug screen. Dexter Axle Company is an equal opportunity employer. Applicants are considered for positions without discrimination on the basis of race, color, creed, religion, national origin, gender, age, disability, veteran status, citizenship status or any other characteristic protected by federal, state or local law.